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Posted on Sun, Aug 23, 2009 : 6:08 a.m.

Parking ramp lawsuit shows legal jeopardy created by secret City Council e-mails

By Tony Dearing

For Ann Arbor City Council members who secretly traded e-mails during meetings, now comes the reckoning. And no, we’re not talking about City Councilman Leigh Greden being voted out of office, pending a recount of the primary vote.

We’re talking about the lawsuit that the Great Lakes Environmental Law Center and two local businesses have brought against the city, alleging that council members violated the state’s Open Meeting Act by secretly e-mailing each other during a discussion on the proposed $58 million underground parking structure.

The lawsuit seeks to block construction of the parking structure on several other grounds as well. But this challenge to the council’s shadow deliberations makes it clear just how seriously this behavior exposed the city to legal liability and undermined the credibility of council decision-making.

If anything, the public indignation over the e-mails has focused too much over the snide nature of some of the comments, and too little on the question of whether council violated the law by exchanging e-mails on issues it was deliberating.

We wish this were about snarkiness. In that case, council members could apologize, be nicer, and accept the judgment of voters about their behavior. In the 3rd Ward, voters have spoken, voting a smart and hard-working council member out of office, presumably as much over the e-mail issue as anything else.

But the implications of these secret e-mails go way beyond that. Last February, during a discussion over the proposed parking ramp, at least six council members exchanged private e-mails on a question of whether they should postpone the project - leaving the public unaware a postponement was even being considered.

The state Open Meetings Act is clear in saying that when a public body is deliberating toward a decision and a quorum is present, that discussion must take place in public.

The act, created in the 1970s, did not envision things like e-mails or instant messaging. And it certainly never envisioned elected officials, sitting in open session, using technology to have a discussion behind the public’s back.

There is a gray area here, in that courts have generally found it’s not illegal for elected officials to privately poll each other on how they might vote on an issue, as long as they’re not deliberating toward a decision.

Did that happen in this case? Due to the questionable behavior of council members, the city is now vulnerable in costly litigation that seeks to answer that question.

Beyond the legal fineries, the idea of council members sitting in open session and secretly discussing issues, rather than just having an open discussion in front of the people they serve, sets the very concept of the Open Meetings Act on its head.

Last week, council members said they are considering a new policy that would ban e-mails during meetings. This is such clearly inappropriate behavior, it’s mind-boggling that council hasn’t already stopped doing it.

Councilman Mike Anglin also proposes an online database that would let the public see all e-mails among council members dating back to 2000. That would help lift the cloud over past council decisions as people are left to wonder what else may or may not have been discussed secretly while decisions were being made. When council members agree to stop e-mailing each other during meetings, and they must, that will be an admission that what they were doing was wrong in the first place. With a lawsuit now pending, the consequences of that disingenuous behavior could hang over the city’s head for some time to come.

(This editorial was published in today's newspaper and reflects the opinion of the AnnArbor.com editorial board.)

Comments

Hactin

Wed, Oct 14, 2009 : 10:57 a.m.

Hindsight is 20-20 but necessary in this situation. City Attorney? City Administrator? Was there no policy in place to inform all city employees that these communications would be public? These individuals should be personally liable if not. As far as the City Council members, they should be personally responsible for their actions.

David Cahill

Tue, Aug 25, 2009 : 12:20 p.m.

Joan may be wrong here. This situation is extremely unusual because no one could have known about the claimed Open Meetings Act violation until the e-mails surfaced. So the courts may not apply these short limitations periods. In addition, I don't know if the City Attorney and the City Council would be willing to risk the political heat for invoking the "too late, sucker" defense.

Alan Goldsmith

Sun, Aug 23, 2009 : 11:45 a.m.

Time will tell if the lawsuit is valid or meritless. But from this defense of council's actions from ex-member Lowenstein, it's apprarent the voters made the right choice when they decided against electing her as a judge last November.

Joan Lowenstein

Sun, Aug 23, 2009 : 11:12 a.m.

This editorial is misleading. The parking garage is not in jeopardy because of the lawsuit. As the editorial writer could have discovered, and as the lawyers bringing the suit should have known, the Open Meetings Act part of the lawsuit is meritless. The OMA itself says that any lawsuit brought to invalidate a vote by a public body must be brought within 60 days of when the minutes of the meeting were available. If the public body's decision involves bonds, the suit must be brought within 30 days. The parking garage bond decision happened at a meeting in February and the minutes were available the next day but the suit wasn't filed until this month. Not only was there no OMA violation in the first place, the lawsuit is frivolous. It will have no impact on the parking garage and is not "hanging over" the city's head.

Alan Goldsmith

Sun, Aug 23, 2009 : 5:29 a.m.

Thank you! This is just the type of editorial stand I was afraid might disappear when the transition was made from A2 News to A2.com. Thank you for listening to everyone who wanted a real journalistic watchdog voice to rise from the ashes. The email issue hasn't never been just about rudeness--it's also been about violations of the Open Meetings Act. The lawsuit, and this editorial are important first steps to getting Ann Arbor back on the right track towards open government.